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General terms and conditions

  1. Acorns have a limited number of activity places available on a first-come-first-serve basis. Upon registration for the event, you agree to pay the registration fee and declared sponsorship (minimum sponsorship) as outlined by your chosen ticket option.
  2. All participants taking part in Santa’s Sky High Adventure do so at their own risk and understand that Acorns Children’s Hospice, the suppliers, sponsors or supporters of the event cannot be held liable for any injury, accident, loss, damage or public liability caused or sustained before, during, or after the event, as a result of your participation, or that of your group, unless caused by the negligence of both parties.
  3. Acorns Children’s Hospice is collecting your personal information as part of your application to participate in the Santa’s Sky High Adventure 2024. Where necessary we will pass this information onto our event partners, The Bear Grylls Adventure, who will use it for the organisation and delivery of the event. We will not pass your details to third parties for marketing purposes.
  4. While taking part in the activities, all participants are representatives of Acorns Children’s Hospice, as such we expect all participants to have consideration for other people.
  5. By entering the event you give permission for the free use of any pictures or video footage taken by you on the trip for promotional advertising or other uses as deemed appropriate by Acorns Children’s Hospice.
  6. All property remains the sole responsibility of the owner.

Sponsorship and fundraising

  1. By agreeing to these terms and conditions, you are agreeing to payment and minimum sponsorship terms as outlined in your payment choice. Acorns must be in receipt of 80% of your fundraising target by 22 November 2024. The remaining balance is due 2 weeks after the event (20 December 2024)

Adult Sponsorship

By signing up, you confirm that you will raise at least £100 with:

  • Acorns being in receipt of £80 no later than 22 November 2024
  • Acorns being in receipt of the remaining £15 by 20 December 2024.

Child Sponsorship

By signing up, you confirm that you will raise at least £75 with:

  • Acorns being in receipt of £60 no later than 22 November 2024
  • Acorns being in receipt of the remaining £15 by 20 December 2024.
  1. Any existing regular donations which you make to Acorns do not form part of the total raised through sponsorship. This includes any donations made by a corporation that you represent.
  2. Monies reclaimed by Acorns from the Inland Revenue for Gift Aid (or any other charity tax scheme) does not count towards the total value of sponsorship you raise.
  3. Sponsorship money must be paid directly to Acorns via cash, cheque, online via JustGiving or by card over the phone. Cash payments can be made in person by prior arrangement only. Cheques should be paid to ‘Acorns Children’s Hospice’ and sent to The Events Team at Drakes Court with a covering note detailing the name of the participant and the event name (in this case Santa’s Sky High Adventure 2024). Online fundraising pages should be set up in the name of the participant. Please follow this advice to ensure that Acorns can easily trace the funds that you pay in.
  4. Acorns cannot be held liable for any cheques lost in the post, or monies paid to Acorns in any way other than those which Acorns has recommended. The amount which Acorns deems to have been raised by you will be the amount that Acorns has recognised as having been paid into its bank account by you.
  5. All donations are non-refundable even in the case of injury and/or not taking part in the event.

Cancelling your place

  1. Registrations fees are none refundable, however it may be possible to transfer your place to another participant, this is at the behest of Acorns and its partners.

Agreement

  1. If you have registered other people in this event, please be aware that you have accepted the terms and conditions on their behalf and are confirming that you have been given the authorisation to do so. It is your responsibility to ensure that the members of your group have read and understand the terms and conditions.

Risk

  1. The minimum age for this activity is 8 years. There is no maximum age limit, but you should check with your doctor should have any concerns about your ability to take part.Participants aged 8 – 10 years must be accompanied on the activity by a participating parent or guardian aged 18+ on a ratio of 1 adult to 3 children. That parent or guardian must purchase a full ticket for the activity.Participants aged 10 – 15 years will need an adult present at check-in to sign waivers, but can enjoy the adventure unaccompanied. Parents/guardians must remain on site at all times.
  2. The level of real, as opposed to perceived risk associated with the activities is very low. However, the types of risk may be something with which you are not ordinarily familiar. For avoidance of uncertainty, environments and situations that you may encounter include:
    • Physical effort: our activities may involve you in a greater level of exertion than in your usual day-to-day environment.
    • Slips and trips: the most common cause of accident throughout society, the opportunity for slips, trips and falls is likely to be greater than that which you usually experience.
    • Loss or damage: the environments and activities that you choose to experience may increase the potential for loss of or damage to your personal clothing or equipment.

Participants also have a direct responsibility for safety. Your responsibilities are as follows:

    • Medical: please make us aware of medical condition(s) or injuries, past or present, which may affect or make ill-advised your participation in any activity. We can then agree with you whether or not you should participate.
    • Fears and phobias: before commencing any activity, please ensure that we are aware if you have any major concerns, fears or phobias about the situation(s) in which you are choosing to place yourself. We will work with you to help ease your feelings of discomfort/apprehension/fear and ensure that you are as comfortable as possible.
    • Drugs and alcohol: it is potentially highly dangerous to participate in any activity whilst under the influence of drugs or alcohol. Acorns and its partners reserves the right to prevent any person participating in any activity, should we suspect that they may be under the influence of drugs or alcohol.
    • Clothing: We recommend wearing comfortable active wear that you can move in. No skirts, dresses or crop tops are permitted. Lace up trainers are a must. No flip flops, soft material boots, heels or open toes sandals will be allowed. Long hair must be tied back for all activities. Anyone unable to tie hair back during activities will not be permitted to participate. You must remove all jewellery and loose items from pockets before each activity. This includes wallets, keys and phones.
    • Instruction: you must accept and act upon all direction from instructors.

IMPORTANT: If you sustain an injury and are unable to take part in the event, please contact the Acorns Events team in writing as soon as possible. It is important that you do not take part in the event unless you are completely fit to do so.