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Terms and Conditions

  1. Acorns and Walsall FC have a limited number of trek places available for this event on a first-come, first-served basis. A non-refundable registration fee of £50 is payable at the time of registration to secure your place on the challenge. Your place is not confirmed until this payment has been received.
  2. All donations are non-refundable even in the case of injury and/or not taking part in the event.
  3. Sky Blue Adventures (challenge provider) will collect your personal information as part of your registration to participate in the Snowdon Challenge and will use it for the purpose of organising and delivering the event. They will not pass your details to third parties for marketing purposes. Sky Blue Adventures will only pass information to Acorns Children’s Hospice, so that we can communicate with you, to support your training and fundraising. All data will be kept in line with our Privacy Policy.
  4. While taking part in the trek, all participants are representatives of Acorns Children’s Hospice and Walsall FC Foundation, as such we expect all participants to have consideration for other people.
  5. Photographs and video footage may be taken during the event by Acorns Children’s Hospice, its partners, or appointed photographers for promotional, marketing and fundraising purposes. Identifiable images of participants constitute personal data under UK data protection legislation. We will only use identifiable photographs or video footage of you where you have provided your explicit consent. At the point of registration, you will be given the opportunity to indicate whether you consent to your image being used for:
  • Social media
  • Acorns Children’s Hospice and partner websites
  • Printed promotional materials
  • Press and publicity purposes
  1. Providing consent is entirely voluntary and is not a condition of participating in the event. If you choose not to consent, we will take reasonable steps to ensure that you are not included in identifiable promotional imagery. However, please note that we cannot guarantee that you will not appear incidentally in background or crowd footage.
  2. You may withdraw your consent at any time by contacting events@acorns.org.uk.
  3. Upon receiving your request, we will cease using your image in future publications. Withdrawal of consent will not affect materials already printed, published, or distributed prior to the date of withdrawal. Images may be stored securely and retained in accordance with our data retention policy.
  4. For further information about how we process personal data, please refer to our Privacy Policy.
  5. Participants are responsible for their own personal belongings. Acorns and its partners cannot accept liability for loss or damage.
  6. Acorns and its partners will provide a kit list pre-event. It is the responsibility of the participant to ensure they follow the relevant guidance, and this includes clothing and footwear. If Sky Blue Adventures deem footwear or protective clothing to be inadequate, they reserve the right to prevent you from starting the activity. This is for your own safety as well as the safety of others in the group.

Paying your sponsorship funds to Acorns

  1. Fundraising is to be paid in online via your challenge fundraising page, using the platform Give as you Live. This enables all fundraising to be split evenly / 50:50 between Acorns Children’s Hospice and Walsall FC Foundation. A link to set up your fundraising page will be provided following registration. 
  2. By signing up, you confirm that you will raise at least £250 with:
    • £62.50 (25%) must be received by 18th April 2026 (10 weeks before the challenge). Failure to meet this target may result in your place being withdrawn.
    • A further £125 (50%) must be received by 13th June 2026 (2 weeks before the challenge).
    • The remaining £62.50 (25%) must be received by 4th July 2026 (1 week after the challenge).

If you fail to meet the minimum sponsorship requirement, Acorns reserves the right to require payment of the shortfall.

  1. Any existing regular donations which you make to Acorns do not form part of the total raised through sponsorship. This includes any donations made by a corporation that you represent. The only exemption is Matched Funding.
  2. Monies reclaimed by Acorns from HMRC for Gift Aid (or any other charity tax scheme) does not count towards the total value of sponsorship you raise.
  3. Sponsorship money must be paid directly to Acorns via cash, cheque, online via Give as You Live, or by card over the phone. Cash payments can be made in person by prior arrangement only. Cheques should be paid to ‘Acorns Children’s Hospice’ and sent to The Events Team at Acorns House (Acorns House, Acorns Children’s Hospice, 103 Oak Tree Lane, Selly Oak, Birmingham B29 6HZ).
  4. Please provide a covering note providing your name and the event name (in this case Snowdon Challenge 2026). Online fundraising pages should be set up in the name of the participant. Please follow this advice to ensure that Acorns can easily trace the funds that you pay in.
  5. Acorns cannot be held liable for any cheques lost in the post, or monies paid to Acorns in any way other than those which Acorns has recommended. The amount which Acorns deems to have been raised by you will be the amount that Acorns has recognized as having been paid into its bank account by you.

Cancelling your place

  1. The £50 registration fee is non-refundable. 
  2. If you withdraw from the challenge for any reason, including through injury or illness, any sponsorship or donations received up to the date of cancellation are also non-refundable. These funds are treated as charitable donations. 
  3. It may be possible to transfer your place to another participant, subject to the discretion of Acorns and its partners. If you are unable to take part in the challenge, please contact events@acorns.org.uk as soon as possible. 

Late registration

Acorns Children’s Hospice and its partners reserve the right to increase the registration fee to £75 for registrations received after 18 April 2026. 

Agreement

If you have registered other people in this event, please be aware that you have accepted the terms and conditions on their behalf and are confirming that you have been given the authorisation to do so. It is your responsibility to ensure that the members of your group have read and understand the terms and conditions.

Risk

The level of real, as opposed to perceived risk associated with the activities is very low. However, the types of risk may be something with which you are not ordinarily familiar. For avoidance of uncertainty, environments & situations that you may encounter include: 

  • Rough / rugged terrain: increased strain on joints/muscles 
  • Physical effort: our activities may involve you in a greater level of exertion than in your usual day-to-day environment. 
  • Height & water: whilst appropriate safety precautions are taken, some people can find situations at height or on water to be stressful. 
  • Weather: rapid changes possible resulting in unstable/slippery conditions underfoot, but can also include rock falls, lightning etc. 
  • Slips & trips: increased likelihood outdoors. 
  • Loss or damage: the environments and activities that you choose to experience may increase the potential for loss of or damage to your personal clothing or equipment. 

Participants also have a direct responsibility for safety. Your responsibilities are as follows: 

  • Medical: please make Acorns Children’s Hospice and Sky Blue Adventures aware of medical condition(s) or injuries, past or present, which may affect or make ill-advised your participation in any activity. We can then agree with you whether you should participate. 
  • Fears & phobias: please make us aware if you have any major concerns, fears or phobias about the situation(s) regarding the challenge. We will work with you to help make you as comfortable as possible. 
  • Drugs and alcohol: it is potentially highly dangerous to participate in any activity whilst under the influence of drugs or alcohol. Acorns and its partners reserve the right to prevent any person from participating in any activity, should we suspect that they may be under the influence of drugs or alcohol. 

Instruction: you must accept and act upon all direction and instruction from your guides and trek leaders. 

IMPORTANT:  If you sustain an injury and are unable to take part in the trek, please contact the Acorns Events team in writing as soon as possible. It is important that you do not take part in the event unless you are completely fit to do so.