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1. General

  1. Acorns have a limited number of guaranteed places available on a first-come-first-serve basis. To apply for one of these places you must agree to pay a declared sponsorship as outlined on in these terms and conditions.
  1. By registering for a charity place with Acorns, you must pay a registration fee of £50 to initially secure your charity place. The registration fee is non-refundable and non-transferable in all circumstances.
  2. All donations are non-refundable even in the case of injury and/or not taking part in the event.
  3. To complete your registration, you will also need to complete the online registration process set up by Run for Charity. This will include their terms and conditions.
  4. Acorns Children’s Hospice is collecting your personal information as part of your application to participate in the Milano Marathon 2027. Where necessary, we will pass this information onto the event organisers who will use it for the organisation and delivery of the event. We will not pass your details to third parties for marketing purposes.
  5. While taking part in the run, all participants are representatives of Acorns Children’s Hospice, as such we expect all participants to have consideration for other people.
  6. By entering the event you give permission for the free use of any pictures or video footage taken by you on the day for promotional advertising or other uses as deemed appropriate by Acorns Children’s Hospice.

Paying your sponsorship funds to Acorns

  1. By Signing up, you are agreeing to raise the minimum sponsorship of £500 for a marathon charity places.
  2. These milestones are as follows:
    • Acorns must be in receipt of at least £150 by no later than 4 December 2027 (5 months prior to the event)
    • The second milestone is a total of £200 fundraising, no later than 4 January 2027 (4 months prior to the event)
    • The third milestone is a total of £350 fundraising, no later than 4 March 2027 (2 months prior to the event)
    • The fourth milestone is a total of £400 fundraising, no later than 4 April 2027 (Event Day)
    • The full fundraising of £500 is due by 18 April 2027 (2 weeks post event)
    • Failure to meet these fundraising Milestones, put your event place at risk
  1. Any existing regular donations which you make to Acorns do not form part of the total raised through sponsorship. This includes any donations made by a corporation that you represent.
  2. Monies reclaimed by Acorns from HMRC for Gift Aid (or any other charity tax scheme) does not count towards the total value of sponsorship you raise.
  3. Sponsorship money must be paid directly to Acorns via cash, cheque, online via JustGiving or by card over the phone. Cash payments can be made in person by prior arrangement only.

Cheques should be paid to ‘Acorns Children’s Hospice’ and sent to:

The Events Team – Acorns House, 103 Oak Tree Lane, Birmingham, B29 6HZ

Please include a covering note detailing the name of the participant and the event name (in this case Milano Marathon 2027).

Online fundraising pages should be set up in the name of the participant. Please follow this advice to ensure that Acorns can easily trace the funds that you pay in.

  1. Acorns cannot be held liable for any cheques lost in the post, or monies paid to Acorns in any way other than those which Acorns has recommended. The amount which Acorns deems to have been raised by you will be the amount that Acorns has recognised as having been paid into its bank account by you.

Cancelling/ withdrawing your place

  1. If you wish to withdraw from the event, you must notify Acorns by email at events@acorns.org.uk as soon as possible.
  2. If you drop out or withdraw, you cannot allocate your charity place to someone else. The place is returned to Acorns.
  3. If you withdraw from the event, Acorns will remove you from all our communications about the Milano Marathon 2027. This includes emails and #TeamAcorns groups on WhatsApp or Strava.
  4. The Acorns places are just for the 2027 event only. If you have to withdraw from the run, regardless of the proximity to event day, this does not guarantee that your application would be considered for a place in a 2028 running event.

IMPORTANT: If you sustain an injury and are unable to take part in the run, please contact the Acorns Events team in writing as soon as possible. It is important that you do not take part in the event unless you are completely fit to do so.

Data protection, including images and audio

  1. You agree to Acorns storing the information that you provided on its database.
  2. You agree that Acorns may share your details with third parties to support your participation in the Milano Marathon 2027. This includes the Event Organiser and any service providers authorised to act on Acorns behalf. For example, the email marketing platform, Dot Digital.
  3. You allow Acorns to use any quotes, photographs or videos from the Milano Marathon 2027 in future materials to raise awareness or money for Acorns. This can include, but not be limited to, marketing material, television broadcasts, social media, advertising, publications, and other documents that may be made available to the public.
  4. Any photographs or video footage that you share with us may be shared on our website, social networks and/or used in marketing materials – this may include photographs of your friends and family should you share these with us.
  5. Photographs of children will not be used in this manner without express written consent unless the images are incidental. For example, children’s images at the starting line.
  6. If you would prefer that your quotes, photographs or videos are not used in the ways described above, please contact the Acorns Events team.

Our promise to you

  1. We will regularly communicate with you as part of your Milano Marathon preparation journey.
  2. We will provide you with expert fundraising support from our team and training support from our training partner, Coopah.
  3. We will be there to help you reach your fundraising milestones by giving you a range of ideas, resources and support.
  4. We will aim to keep Milano Martahon-related administrative costs to a minimum.
  5. We will take all feedback seriously and deal with any complaints promptly and fairly.
  6. We will say thank you for your support and keep you up to date with news about our work (unless you don’t want us to).
  7. We do not sell or swap your details with any third parties. But to carry out our work we may need to pass your details to service companies authorised to act on our behalf. For further information about how we collect and use personal data, please refer to our Privacy Policy.

These Terms and Conditions constitute the entire agreement between you and Acorns in relation to your participation in the Milano Marathon 2027 and supersede any prior agreements or representations. These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales.