Return to event page

Acorns Terms and Conditions

  1. By signing up, you confirm that the information you have provided in your booking form is accurate and complete.
  2. Acorns have a limited number of places available on a first-come-first-serve basic. Upon registration for the trip, you agree to pay any trip costs and declared sponsorship (minimum sponsorship) as outlined by your chosen funding option.
  3. All sponsorship and donations are non-refundable even in the case of injury and/or not taking part in the event.
  4. Acorns Children’s Hospice is collecting your personal information as part of your application to participate in the Arctic Survival Challenge 2027. Where necessary we will pass this information onto our event partners, Sky Blue Adventures, Snow and Paddles, and The Flight Centre, who will use it for the organisation and delivery of the event. We will not pass your details to third parties for marketing purposes.
  5. While taking part in the trip you are a representative of Acorns Children’s Hospice, as such we expect all participants to have consideration for other people.
  6. By entering the event you give permission for the free use of any pictures or video footage taken by you on the trip for promotional advertising or other uses as deemed appropriate by Acorns Children’s Hospice or any of the other participating charities.
  7. All property remains the sole responsibility of the owner.
  8. Acorns and its partners will provide a kit list pre event, it is the responsibility of the participant to ensure they follow the relevant guidance. This includes clothing and footwear. If Acorns or its partners deem footwear or protective clothing inadequate we reserve the right for you to not start the activity. This is for your own safety as well as the safety of other in the group.
  9. Travel insurance is mandatory and you are responsible for ensuring that all activities undertaken during the trip (including emergency evacuation and trekking as a minimum) are covered by your insurance policy. You will be asked to provide your insurance documents before travel.

Paying your sponsorship funds to Acorns

By agreeing to these terms and conditions, you are agreeing to payment and minimum sponsorship terms as outlined in your payment choice.

SPONSORSHIP OPTION

By signing up, you confirm that you will raise at least £3,900 with:

  • Acorns being in receipt of £2,000 no later than Saturday 1 August 2026
  • Acorns being in receipt of an additional £1,000 no later than Sunday 1 November 2026
  • Acorns being in receipt of the remaining £900 by Thursday 1 April 2027

FLEXI OPTION

You will be invoiced by Acorns for your trip costs of £1,900. This is payable to Acorns on Saturday 1 August 2026. You are then committing to fundraise a minimum of £2,000 with:

  • Acorns being in receipt of £1,100 no later than Sunday 1 November 2026
  • Acorns being in receipt of the remaining £1,000 by Thursday 1 April 2027

**Please note any fundraising undertaken cannot be used for your trip costs.

  1. Any existing regular donations which you make to Acorns do not form part of the total raised through sponsorship. This includes any donations made by a corporation that you represent.
  2. Monies reclaimed by Acorns from the Inland Revenue for Gift Aid (or any other charity tax scheme) does not count towards the total value of sponsorship you raise.
  3. Sponsorship money must be paid directly to Acorns via cash, cheque, online via JustGiving or by card over the phone. Cash payments can be made in person by prior arrangement only. Cheques should be paid to ‘Acorns Children’s Hospice’ and sent to The Events Team at Drakes Court with a covering note detailing the name of the participant and the event name (in this case Arctic Survival Challenge) Online fundraising pages should be set up in the name of the participant. Please follow this advice to ensure that Acorns can easily trace the funds that you pay in.
  4. Acorns cannot be held liable for any cheques lost in the post, or monies paid to Acorns in any way other than those which Acorns has recommended. The amount which Acorns deems to have been raised by you will be the amount that Acorns has recognised as having been paid into its bank account by you.

Cancelling your place

  1. Deposits are none refundable, however it may be possible to transfer your place to another participant, this is at the behest of Acorns and its partners.

Agreement

  1. If you have registered other people in this event, please be aware that you have accepted the terms and conditions on their behalf and are confirming that you have been given the authorisation to do so. It is your responsibility to ensure that the members of your group have read and understand the terms and conditions.

Risk

The level of real, as opposed to perceived risk associated with the activities is very low. However, the types of risk may be something with which you are not ordinarily familiar. For avoidance of uncertainty, environments and situations that you may encounter include:

  • Rough / rugged terrain: this may cause you to experience greater than usual strain on joints and muscles
  • Physical effort: our activities may involve you in a greater level of exertion than in your usual day-to-day environment.
  • Height and water: whilst appropriate safety precautions are taken, some people can find situations at height or on water to be stressful.
  • Natural environment: most likely to be a rapid and significant change in the weather, or unstable/slippery conditions underfoot, but can also include rock falls, lightening etc.
  • Slips and trips: the most common cause of accident throughout society, the opportunity for slips, trips and falls is likely to be greater than that which you usually experience.
  • Loss or damage: the environments and activities that you choose to experience may increase the potential for loss of or damage to your personal clothing or equipment.

Participants also have a direct responsibility for safety. Your responsibilities are as follows:

  • Medical: please make us aware of medical condition(s) or injuries, past or present, which may affect or make ill-advised your participation in any activity. We can then agree with you whether or not you should participate.
  • Fears and phobias: before commencing any activity, please ensure that we are aware if you have any major concerns, fears or phobias about the situation(s) in which you are choosing to place yourself. We will work with you to help ease your feelings of discomfort/apprehension/fear and ensure that you are as comfortable as possible.
  • Drugs and alcohol: it is potentially highly dangerous to participate in any activity whilst under the influence of drugs or alcohol. Acorns and its partners reserves the right to prevent any person participating in any activity, should we suspect that they may be under the influence of drugs or alcohol.

Instruction: you must accept and act upon all direction from our instructors.

If you are unwell or injured, and unable to join the group for the trek while out in the desert, arrangements will be made for you to travel with the support crew. Please note that the transport will be at a personal cost to you.

IMPORTANT: If you sustain an injury and are unable to take part in the trip, please contact the Acorns Events team in writing as soon as possible. It is important that you do not take part in the event unless you are completely fit to do so.